We are seeking an organized, detail-oriented, and proactive Project Coordinator to support the planning, execution, and tracking of ongoing projects across the organization. The ideal candidate will assist project managers, coordinate cross-functional activities, prepare documentation, monitor project timelines, and ensure tasks are completed on schedule. This role requires strong communication skills, the ability to manage multiple priorities, and a commitment to keeping projects running smoothly from start to finish.

Responsibilities

Assist project managers in planning, scheduling, and coordinating project activities.
Monitor project timelines, deliverables, and milestones to ensure deadlines are met.
Prepare and maintain project documentation, reports, meeting minutes, and status updates.
Communicate with internal teams, stakeholders, and external partners to ensure alignment.
Track project budgets, expenses, and resource allocation as directed.
Schedule and coordinate project meetings, including preparing agendas and follow-ups.
Identify potential issues or delays and escalate them proactively.
Ensure project files, documentation, and databases are organized and up to date.
Support overall project workflow to ensure smooth execution and completion.

Qualifications

Bachelor’s degree in Business Administration, Project Management, or related field (preferred).
3+ years of experience in project coordination, project support, or administrative coordination.
Strong organizational and time-management skills with the ability to multitask.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Trello, Asana, MS Project, Smartsheet).
Ability to work independently and collaboratively within cross-functional teams.
Detail-oriented, proactive, and comfortable working in a fast-paced environment.

Preferred Skills

Experience working with multiple stakeholders across departments.
Familiarity with project management methodologies (Agile, Waterfall, PMBOK).
Ability to analyze data and assist in preparing reports and presentations.
Strong problem-solving skills and resourcefulness.

Soft Skills

Excellent interpersonal and communication abilities.
Strong sense of ownership and accountability.
Positive attitude, adaptability, and professionalism.
Ability to prioritize tasks and manage time efficiently.

Work Environment

Hybrid
May require occasional meeting coordination outside regular hours depending on project needs.

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 40 per week

Education:

Bachelor's (Preferred)

Experience:

Project coordination: 3 years (Preferred)
Microsoft Project: 3 years (Preferred)
Waterfall: 3 years (Preferred)
Agile: 3 years (Preferred)

Language:

English (Preferred)

Work Location: In person

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