Overview

A private family office is seeking an exceptional Senior Personal Assistant to provide high-level, proactive support within a fast-paced and dynamic environment. This role supports a high-profile principal with diverse personal and professional commitments. This family office has a wonderful team and is looking for someone who has extensive experience in booking luxurious travel. Please only apply if you can have a 24/7 mentality and work well with an amazing team of like-minded professionals.

Responsibilities

Complex Travel Management:

Plan and coordinate multifaceted domestic and international travel, including private jets, commercial flights, hotel accommodations, airport greeters, and ground transportation-ensuring all details are executed seamlessly with luxury-level precision

Calendar & Scheduling:

Oversee and manage intricate calendars, balancing personal, professional, and family-related appointments with a high degree of accuracy and foresight.

Errand Running & Personal Support:

Handle a wide range of personal errands, including shopping, deliveries, and household coordination, maintaining confidentiality and professionalism at all times.

Research & Reservations:

Conduct research for products, services, and experiences; book restaurants, entertainment, shows, and special events with attention to quality and detail.

Health

Schedule and manage medical, fitness, and wellness-related appointments to ensure timely follow-ups and effective coordination with practitioners.

Liaison & Communication:

Serve as a point of contact between the Chief of Staff, the principal, and external partners, maintaining clear and professional communication across all levels.

Administrative Excellence:

Prepare reports, track expenses, and maintain confidential records with precision and discretion.

Qualifications

The ideal candidate will possess impeccable organizational skills, discretion, and the ability to manage complex logistics with grace and precision.
Prior experience booking travel, ideally someone with a travel agency or concierge background

Requirements

Minimum 5-7 years of experience as a personal assistant, concierge, travel agent, or similar role supporting high-profile or UHNW individuals.
Proven success managing complex travel logistics and multi-layered scheduling.
Exceptional attention to detail, time management, and problem-solving abilities.
Strong written and verbal communication skills.
Tech-savvy and proficient with calendar, travel, and communication tools (e.g., Google Suite, Microsoft Office, Apple products, Concur, etc.).
Ability to work independently and collaboratively, adapting to shifting priorities with professionalism and poise.
Discreet, trustworthy, and capable of maintaining the highest levels of confidentiality.

Salary and Benefits

DOE $130k-$150k + annual with full health and 401k, discretionary bonus

Employment Type: OTHER

British American Household Staffing

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