Job Purpose Summary
The Project Coordinator will support the ASI Marine ROV, Hydro, and Dive Management Team by organizing and controlling project needs within established timelines. The Project Coordinator will serve as the main point of contact for the status of project activities.

Experience and Qualifications

Post-secondary education in a related field (business administration, operations, and/or project management)
Minimum three years' full-time experience coordinating projects in marine, construction, engineering, environmental, industrial or field service
Possess a thorough understanding of project management process and have hands-on experience with planning, scheduling, project budgets, invoicing, and project close-out.
Confident, assertive self-starter who is goal-driven with exceptional organizational skills
Exceptional writing, editing, and proof-reading skills
Detail-oriented, with the ability to document comprehensive project notes and records
Proficient in compiling and preparing quality reports
Demonstrated willingness to be flexible and adaptable to changing priorities
Able to prioritize work to meet deadlines despite frequent interruptions
Outstanding customer service skills and ability to work in a team setting
Excellent proficiency in MS Office 365 (SharePoint), Adobe (Acrobat DC, Creative Cloud, Photoshop) Microsoft Excel, Word, PowerPoint, Corel, Aspire Project Suite, TeamGantt
Valid driver’s license
Valid passport
Ability to work on-site 5 days per week

General Responsibilities

Collaborate with the Group Manager and Project Managers (Management Team) to fully support day to day operations of the office, as well as all project scope and deliverables
Prepare achievable action plans supporting project deliverables
Prioritize and effectively manage multiple deliverables simultaneously
Maintain comprehensive project plans and schedules
Assist with scheduling and provide logistical support / travel arrangements for out-of-town work
Oversee/maintain incoming field paperwork/documentation and complete detailed notes that the Project Management Team can access
Tracks invoices (sales) on a month-to-month basis in support of Project Managers
Monitor daily project progress and handle any issues that arise under the guidance of the Project Manager and/or Group Manager
Assist in the development and review of proposals, reports, and presentations, including legal paperwork such as contracts and service agreements
Ensure all deliverables meet quality control requirements and processes
Communicate all project updates to relevant stakeholders as changes occur
Assist the Project Management team in the preparation of vendor qualification documents
Arrange team meetings, prepare necessary presentation materials, and record discussions
Work with Accounting and Project Managers to track monthly billings
Attend out-of-office site visits and meetings as requested
Act as a role model for the company’s core values and core purpose
Maintain a continual improvement mindset
Other tasks as assigned

Hours of Work and Travel Expectations

Regular business hours: however, may be expected to work outside of regular business hours as needed to achieve project deliverables

Pay: $25.00 - $30.00 per hour

Application Question(s):

What industries do you have project coordination or management experience in?

Work Location: In person

ASI Group Ltd.

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