Title: IT Project Coordinator
Location: Newark, DE
Duration: 12+ Months
Job Description:

Assist project managers in planning, scheduling, and coordinating project activities across multiple workstreams
Maintain comprehensive project documentation, including project plans, status reports, meeting minutes, and action logs.
Track project milestones, deliverables, and deadlines; proactively flag risks or delays to the project manager
Organize and facilitate project meetings, prepare agendas, and distribute meeting notes and follow-up items
Develop and maintain project files, databases, and tracking systems in accordance with organizational standards
Prepare regular status reports, dashboards, and executive summaries for internal and external stakeholders
Ensure version control and proper archiving of all project-related documents
Support the creation and maintenance of project charters, statements of work, and change requests
Serve as a liaison between project teams, clients, vendors, and leadership to ensure alignment and timely information flow
Manage project communication channels, including email distribution lists, shared drives, and collaboration platforms
Coordinate with cross-functional teams to gather updates and resolve scheduling conflicts
Monitor project budgets and expenditures; flag variances and assist with cost reporting
Coordinate procurement activities, including vendor onboarding, purchase orders, and invoice tracking
Assist with resource allocation tracking and capacity planning support
Manage calendars, travel arrangements, and logistics for project team members and stakeholders
Maintain project management tools and systems (e.g., MS Project, Asana, Jira, SharePoint)
Support onboarding of new project team members and ensure access to necessary tools and resources

Required Skills:

Bachelor's degree in Business Administration, Project Management, Communications, or a related field (or equivalent experience)
2+ years of experience in a project coordination, administrative, or operations support role
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams or SharePoint
Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
Excellent written and verbal communication skills
Attention to detail and a commitment to accuracy in documentation and reporting

Preferred Skills:

Experience with project management tools such as MS Project, Jira, Asana, Smartsheet, or Monday.com
Familiarity with project management methodologies (Agile, Waterfall, PMP, CAPM)
Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification, or willingness to obtain
Experience working in a PMO environment or within a matrixed organization.

Apollo Technology Solutions LLC

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IT Project Coordinator